Requesting Time Off and Time Clock Changes
In this article we cover how to request time off or an adjustment to the Time Clock, the employee must follow the proper methodology as laid out in this policy.
Requesting Time Off
Time Off requests must be submitted at least 2 weeks in advance. Without proper notice, the chances of a Time Off request being approved is very unlikely. This gives managers and fellow technicians the chance to adjust schedules to account for the time off.
Submitting Time Off Request
Send an email to hr@universitypccare.com to request time off. In the email, include important details including (but not limited to) the day(s) requested (and, optionally, the time leaving and returning, if applicable), alternative day(s) off, and a brief reason for the request. The reason does not need to be very detailed- something like “vacation” or “family event” is sufficient.
Submitting Time Off Adjustment for Unexpected Absence
If time is taken off unexpectedly, such as for sudden sickness, please provide a doctor’s note or other proof of absence if you wish to apply Paid Time Off (PTO) to the missed shift(s). PTO for unexpected absence may not be approved if no such note or proof of absence is presented.
Requesting Time Clock Changes
Send an email to hr@universitypccare.com to request a change or addition to hours worked on the time clock. Requests must be made within a reasonable time frame- typically, only requests made within 7 days of the requested date will be approved. When submitting the request, include details such as the date and times that need to be changed, the new time(s), and a reason as to why the time clock adjustment or addition needs to be made.
Wait for a Response
An HR representative will typically respond to requests within 24hr of initial request, if the 24hr period falls on a weekday. Otherwise, responses will be made on the next business day. Please do not submit a request more than once.